If there will ever be a move in your life that could be daunting, it would be an office relocation. Corporate moves have a lot of moving parts (no pun intended) and require intensive planning so that you can be sure to have a smooth and successful transition to the new office.
Because planning is of the utmost importance, you’ll want to make a checklist with your team to ensure that everything is pulled off without a hitch. To help you get started with creating that checklist, here are a few things that you can add to it.
Schedule the move
The first step in a successful move is planning and scheduling it. You’ll need to know the exact dates of your move to do the very important step of hiring a moving company. Commercial moving companies can help you have a seamless move without you having to lift a finger; that’s a win-win. Do your research on the company you want to hire and book them as soon as you know you want to work with them. However, make sure you have your office lease signed before you do so, as you want to be sure that the moving date and new office lease line up.
Plan the details
The two major details are when and where, but then comes the really fun part of planning everything else. From deciding on whether you hire professional movers to pack up the office or designate your team to do so to taking care of updating utility and service providers, there is so much to plan ahead for. This includes the most minor of details, like how much packing tape you’ll need to change your address on your website.
Consider your equipment and office furniture
There are many logistics to consider when moving, but one of the hardest things about it is moving the furniture, as well as any large equipment you have for your business. Not only is it hard to move, but these things can be very expensive. Packing up items incorrectly can cause headaches and hurt your bottom line.
Not only do you want to consider higher insurance coverage for the move, but you should also think about updating your office furniture or equipment if needed. You’ll need to plan ahead by thinking about the layout of your new workspace, so you can decide if you need new equipment and furniture or not.
Move and store paper documents efficiently
While so much of our documents these days are stored online, many companies still have paper trails. Consider using the months before the move as a time to start storing everything online with cloud-based software. Not only will this save money and time on packing up physical files, but it will also be a more streamlined way for your team to access these documents as needed.
Make sure everything is set up according to plan
When moving day arrives, you’ll have movers coming in and out of the new office to unload everything. Because you probably want to keep on working as a company throughout the move, the sooner everything is set up, the better. Plan to have a team arrive at the company with the movers to help make sure everything is set up according to plan and streamline things to ensure that everything is ready for work the next day.
In Conclusion
A corporate move can certainly be overwhelming, especially if you’re a large company with a lot of employees, equipment, and clients. However, with the help of both a professional moving company and possibly the input from a professional office interior designer, things can be that much easier for you and your team. Always plan corporate moves with a checklist and schedule every detail for a successful corporate move!