The relocation of a corporate office is a mainstream practice. Businesses often scale up or downsize, move interstate or out of the country for various reasons. The moving process is pretty much the same as the home relocation one.
However, this relocation process might go from a thrilling experience to a highly daunting one impetuously. It is because packing bulky furniture items, stacking electronics, and stowing knick-knacks aren’t a breeze.
And that too in a minimum interval of time. Since, of course, you cannot close down everyday business operations for an entire week. Thus, this complicatedness of the office move can cripple even the best-laid plans.
There are numerous factors that one should factor in before the moving process. With a strategic plan before the moving mayhem, you can distinguish between a chaotic office move and a seamless transition with little to almost zero downtime.
Therefore, if you don’t want the glass sculpture of the CEO landing in the break room, start planning right away. The earlier you begin, the more you can keep yourself virtually headache-free.
The article below offers some of the tips that can help you transition to a new workplace smoothly without any unanticipated nightmares:
- Get rid of non-essential items
Don’t bring in extra and unnecessary things with you. Instead, jot down the items that might be redundant to your new office. For stuff you don’t need, donate or sell them.
And if there are office supplies you might not need immediately, then rent a storage space. For example, if your new office is in the city of Little Elm, Texas, you can use a self-storage facility to your advantage. Type in self storage union station on Google and hit Search to choose reliable and safe storage units for your possessions.
These storage units allow you to focus on more essential matters by stacking away your valuable office items securely.
- Appoint a moving manager
Office relocation, beyond doubt, is a great deal of work. However, remember, you are moving into a new office probably for a good motive. Therefore, don’t let this move intimidate you. Instead, choose a manager right at the beginning who can oversee all operations and also get directions to local moving company.
Having a manager in the saddle can simplify the moving process since they can systematically delegate different duties.
In this manner, employees can also report to the manager if they have any queries related to the relocation. Also, the move manager will ensure that none of the tasks fly under the radar and relieve the stress to a great extent.
- Hire the best moving company
The office relocation requires the transportation of heavy electronic items, furniture, and other details. Therefore, begin researching for professional moving companies such as Movegreen as soon as you decide to move your office.
These movers can lend a helping hand at every stage of your move. They can help you pack the entire office staff, asset liquidation, and dispose of obsolete technology in an eco-friendly manner. Some companies even design a layout in conformity with business needs.
Therefore, look out for Land O’Lakes movers or companies that are competent enough in commercial moving, possess an insurance certificate, and ask for on-site quotations. Or better yet, ask for recommendations from other people in your circle who have recently moved their office.
But remember to check online reviews about the company you decide to select before hiring them.
- Update address
It’s completely normal for everyone at the office to get engrossed in the moving process. However, don’t lose sight of the fact that updating the business address is also crucial. Let your suppliers and clientele know that your business services might be unavailable for a specific interval of time.
Also, inform the vendors who frequently ship stuff to your company and update them about the new address. That way, you can be sure that all your future deliveries end up at the right place.
Moreover, make orders for new envelopes, letterheads, business cards, return labels, and other publicity materials. And since you don’t want your office relocation to hamper the online presence of your business; therefore, contact Google to get your address updated.
And while you are at it, also update your company’s social media platforms and websites.
- Take building rules into the account
Moving your office to a new location corresponds to new building management. So, unless you are the owner of that building, you must understand the detailed breakdown of rules and regulations of that building.
It is probable to violate these rules unknowingly when moving the office stuff. Or chances are the building management might not have permitted you to transport furniture during non-working hours.
Or perhaps you need to give in a special request for the usage of elevator service. Therefore, get in touch with the building management, learn about the nuts and bolts, and communicate these instructions to the employees and the logistics team members.
Final Words
Moving office isn’t that much of a formidable task as it seems. However, it sure is a bit of a stressful event for you as well as your employees. Therefore, if you have come through the entire office moving process without any hiccups, it’s time that you ease up and celebrate.
Once you get settled in the new workplace, organize a small party as a gesture of “thank you” and appreciate the efforts everyone has poured into making this a successful move.
It doesn’t have to be a grand party; just a little mid-day luncheon is enough to value your staff’s contribution and welcome amazing things ahead.